Administrative Assistant/Payroll Processor
Title: Administrative Assistant/Payroll Processor
Location: Orange, CA (FT-Onsite)
Department: Administrative Department Leadership
About the Firm
Talley, LLP, and its affiliated entities—Talley Law Group, LLP (“TLG”), Talley Capital Group, LLC (“TCG”), and Talley Wealth Management, LLC (“TWM”) (collectively “Talley”)—is a full-service financial, tax, legal, and consulting organization serving entrepreneurially driven businesses and their owners. Talley partners with clients as business advisors, not just service providers, constantly seeking innovative ways to strengthen their bottom line.
Talley, LLP, was founded in 1989, with the mission of helping entrepreneurially driven businesses, their owners, and high net worth individuals, to manage their financial affairs and to achieve their business objectives profitably and efficiently. Our professionals strive to become each client’s Most Trusted Advisor (MTA) by delivering global solutions to our client’s complex challenges and opportunities.
Our services include:
- Audit & Assurance services, including financial reporting
- Tax compliance,
- Tax planning, and proactive advice
- Business consulting
- Estate planning, business planning, M&A, and tax law services delivered through TLG
- Outsourced accounting, controller and CFO services
- M&A, growth-through-acquisition, and operational consulting delivered through TCG
Talley is a boutique firm with 70+ U.S.-based professionals and 20–30 offshore/outsourced team members. Headquartered in Orange, CA, the firm has grown rapidly, becoming a leading Orange County professional services provider. We embrace a hybrid work culture built on accountability, results, and exceptional client service delivered by professional, motivated individuals.
Position SummaryThe Administrative Assistant/Payroll Processor supports both day-to-day office operations and end-to-end payroll administration. The ideal candidate is detail-oriented, adaptable, and proactive, with strong organizational and technical skills. You’ll work closely with multiple teams to ensure smooth operations, accurate payroll processing, and professional experience for both clients and employees.
This position is on-site only and requires a consistent presence to support internal teams and client-facing activities.
Key Responsibilities
Client Service & Office Administration
- Serve as a welcoming and responsive point of contact for clients and staff, managing calls, emails, and client document portals.
- Prepare and organize client materials, deliverables, and meeting packets with precision and timeliness.
- Maintain organized and presentable office spaces, ensuring supplies and shared areas are ready for daily operations.
- Assist with scheduling, meeting logistics, and internal events.
- Process and distribute mail (receiving/sending), scan and upload documents, and maintain consistent digital organization standards.
- Enter and update client and internal data accurately across systems.
- Support cross-departmental projects and process improvements that enhance efficiency and client service.
- Support special projects and process improvements across departments.
- Be a point person in answering and elevating staff inquiries as required.
- Manage employee information in Paycom, ensuring accuracy in job details, tax settings, and benefits enrollment while maintaining confidentiality.
- Process bi-weekly payroll, including reconciliation of hours, deductions, PTO, and adjustments.
- Maintain compliance with I-9 documentation, employment verifications, and record retention.
- Generate payroll reports and analyses using Excel or similar tools, supporting HR and Finance with reconciliations and audits.
- Provide general administrative support to HR, Tax, and Operations teams.
- Assist with new hire onboarding and first-day activities, coordinating with IT and Facilities.
- Identify opportunities to improve processes and communication across departments.
- High school diploma required; some college or associate degree preferred.
- 1–2 years of administrative or payroll-related experience, ideally in a professional services environment.
- Proficiency in Microsoft Office (especially Excel, Outlook, and Word) and comfort using cloud-based tools and new platforms.
- Strong attention to detail and ability to manage multiple priorities with accuracy.
- Excellent written and verbal communication skills with a professional demeanor.
- Demonstrated reliability, adaptability, and ability to work both independently and collaboratively.
- Discretion in handling sensitive and confidential information.
- Positive, team-oriented attitude and willingness to assist with a variety of tasks.
Success Factors
A successful team member in this role will:- Take initiative to anticipate needs, follow through without prompting, and proactively support others.
- Demonstrate consistent professionalism, communication, and attention to detail in all interactions.
- Balance independence and teamwork, contributing to collective goals while managing individual responsibilities effectively.
- Leverage technical skills, especially in spreadsheets and digital document systems, to maintain accuracy and efficiency.
- Adapt quickly to changing priorities and maintain a calm, solutions-focused approach.
Work Environment
- Location: On-site in Orange County, CA (no remote or hybrid option).
- Schedule: Monday–Friday, standard business hours.
- Travel: Limited local travel may be required.